How to Check Grades

Check your academic records by following these instructions:

  1. Go to
  2. In the User Authentication box, type in your AIIAS user name and password, then click Login.
  3. Scroll over the word Menu in the upper left hand corner and a yellow bar will appear. This yellow bar contains links to Records and Public. (Sometimes this yellow bar automatically appears in your browser).
  4. Click Records and a link to your Personal Info will appear. (By default, Personal Info appears even without clicking Records).
  5. Under Personal Info., click My Assessment. A new page will open where you will see the Assessment View page, which contains your personal data.
  6. Click the down arrow opposite Assessment View, and choose Academic Record. This page contains all the courses you have taken and your corresponding grades.
How to Cross-enroll

Students in an AIIAS program who wish to take a course (as a prerequisite or as part of their degree program) at another institution must obtain permission from their Program Director and endorsement by the Registrar. Cross-enrollment for core AIIAS courses is not generally permitted. A student is not permitted to cross-enroll for a subject that has been unsuccessfully attempted at AIIAS.

If you plan to cross-enroll, follow these steps:

  1. Seek advice from your Program Director.
  2. Get an approval from the department through your Program Director on the course to be cross-enrolled.
  3. Fill out the Request for Cross-Enrollment Letter and send it as an e-mail attachment to the Registrar’s Office ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) together with complete information of the school where the course will be taken.
  4. Registrar’s Office will release an official letter to the student to be given to the school where the cross-enrollment will be done.
  5. Enroll in the school where you want to cross-enroll.
  6. After finishing the course, it is your responsibility to ask the school’s registrar to send an official certification of your final grade to AIIAS Registrar’s Office ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) via postal mail.

Students in other schools may also cross enroll at AIIAS for credit in other institutions.

How to Drop/Withdraw from a Course

Dropping a course may only be done during the dropping period, which is one week after the student’s first access of that course, by following the steps below:

  1. E-mail the professor your intention to drop the course and copy furnish This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  2. Request the professor to communicate with AIIAS Online of the approval of your dropping.
  3. Fill up the Drop/Add Form and send it as an e-mail attachment to This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  4. A notification e-mail will be sent to you once you have been successfully dropped from the course.
  5. AIIAS Online will unenroll you from the course.

A course that is dropped during the drop/add period will not appear on the student’s transcript, but will still show on the academic record.

A grade of W indicates withdrawal from the course after the end of the drop/add period, but before 50% of the course has been taught. If the student withdraws after 50% of the contact hours, this withdrawal will appear on the transcript as withdrawal with a passing grade (WP) or withdrawal with a failing grade (WF), based on assessments completed. Administrative withdrawal may occur when a student is absent from more than 15% of the course.

NOTE: The financial implications of dropping or withdrawing from a course can be found in the Registration and Payment section (please scroll to the bottom of the page).

How to Earn Credits by Transfer

Graduate courses taken at AIIAS or at another recognized or accredited institution (including graduate correspondence courses) may be transferred to an AIIAS program if the credit meets all of the following conditions:

  • Approval of the program/department committee and the dean.
  • A transcript or official certification is submitted.
  • A grade was earned which meets the minimum transfer policy of the student’s program.
  • The credits would be accepted at the institution at which they were taken as credit toward an advanced degree.
  • The credits are not older than permitted by the program (8 years maximum).
  • The course is equivalent to the course for which credit is being sought. Equivalency must be established by the program director or department chairperson.
  • Credits from AIIAS transferred to another AIIAS program will be recorded with the grade earned and any difference in tuition between the two programs will be charged. Credits from other institutions will be recorded with an S.

For more details, see p. 31 of the Academic Bulletin (2010-2012). More questions? Email This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Repeating a Failed Course
A course that is failed at AIIAS must be retaken at AIIAS. When a course is repeated, the original grade remains on the transcript, but only the new grade received is used in calculating the cumulative GPA. No course in which a student received a passing grade may be repeated for credit, and a course may not be taken for credit more than twice.
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AIIAS is a graduate level institution managed by the General Conference of Seventh-day Adventists based in Maryland, USA

Adventist International Institute of Advanced Studies
Lalaan I, Silang, Cavite 4118, Philippines